Business · Operations Platform
IMS Made Simple
The operational back office for multi-location businesses, in one app: live inventory and purchasing, a full double-entry accounting suite, and staff scheduling — all sharing one set of data, from a phone, on Android, iOS and the web.
Retire the spreadsheet — and the second system
Monitor stock in real time, generate purchase orders, receive shipments, compare supplier prices and manage your whole team — then watch that same activity post straight into a real general ledger. Most businesses run inventory in one tool and accounting in another and reconcile the two by hand. IMS keeps them in one system, so the numbers never drift apart, and it alerts you when items run low so you find out before the shelf is empty rather than after.
Who it's for
Any business tracking physical inventory across one or more sites: dental practices, medical and surgical centers, orthodontic offices, veterinary clinics, pharmacies, restaurants, retail, warehouses — and any small to mid-size operation still running inventory on spreadsheets or paper. It earns its keep fastest where owners and office managers need the whole team on the same live data without being tied to a desk.
Why teams pick it
Built by an operator
Created by a financial manager with 12 years managing real business operations. Every feature answers a problem that actually came up, not a theoretical one.
Real-time, every location
Unlike spreadsheets or single-site apps, every team member across every location sees the same live data. No end-of-day syncing, no calls to check stock.
AI where it saves hours
Automatic expense categorization, supplier price comparison, and invoice capture from a photo. Data entry that took an afternoon takes seconds.
Everything IMS handles
Three products in one, sharing a single source of truth — a multi-location inventory system, a full accounting suite, and a workforce scheduler.
Inventory & purchasing
- Live stock levels across unlimited locations, visible to the whole team
- Item catalog with subcategories, units, and barcode / GS1 scanning
- Purchase orders, receiving, shipment reconciliation and back-order tracking
- Vendor management, supplier price comparison and deal tracking
- “Needs ordering” reorder suggestions and low-stock alerts
- Inter-location transfer requests and printable packing slips
A full accounting suite
- Double-entry general ledger on a GAAP chart of accounts, with entity / department / class dimensions
- Journal entries, recurring entries, approval workflows, and period close & locks
- Accounts payable and accounts receivable
- Fixed assets and depreciation
- Budgets, with budget-vs-actual tracking
- Expenses that post straight to the GL, with AI categorization and invoice-photo capture
- A tax center for filing-ready figures
Financial reporting
- Profit & loss, balance sheet, trial balance and cash flow
- General-ledger detail and a full audit register
- Cash and accrual views, side by side
- Multi-entity consolidation across the whole group
- Budget-vs-actual and a scenario planner for what-ifs
Staff scheduling & workforce
- Build schedules by position, with per-position staffing targets and live labor cost
- Time clock and a shared kiosk, with attendance tracking
- Payroll view, PTO requests, shift swaps and staff availability
- Assigned tasks, team news, and per-employee schedule visibility controls
- Employee profiles, with bulk import from a spreadsheet
Team, platform & data
- Built-in team chat, with manager oversight
- Roles and permissions, plus multi-company access for people who work across entities
- A platform admin console — companies, admins and support tickets
- Module gating: turn on only the parts of the platform you use
- CSV import for your chart of accounts, vendors, price lists, employees and shifts
- Global search, offline support that syncs when you reconnect, and in-app help on nearly every screen
Multi-site group or DSO? Tell us how many locations you run and we'll walk you through the setup — info@jmwinc-developers.com.